This article will help guide you in crafting an effective employee manual.
Policy and Procedures Writing Guide Drafting a Policy — Policy Format all policies must follow a standard format see Policy Template to ensure consistency between policies.
Below is a description of the information that should be included under each major heading. Policy Number — for new policy drafts, this section should remain blank until a number is assigned by the Policy Group.
For revisions, this number will remain unchanged. Effective and Revised Dates — to be determined by Policy Group. Additional Authority — list of statute, regulation, State Board policy, Executive Order, or other relevant authority governing the policy.
Scope — to who or what does the policy apply? For example, all employees, or all credit card payments. Responsible Party — list unit, department, college or other pertinent area responsible for administering or enforcing policy.
A contact phone number should also be included, but due to the difficulty associated with updating information, please do not name specific contact employees. Definitions — uncommon words or words with meanings unique to higher education should be defined and listed in alphabetical order.
Policy Statement — the policy statement provides a rationale for the policy, including underlying philosophy of the policy and what the policy hopes to accomplish. Policy Statements range from sentences to a paragraph in length, depending upon the subject matter.
Policy — main text of the policy. Procedure -includes the steps necessary to comply with the policy, with sufficient detail that end users will readily understand how to comply with the policy mandates.
Procedures should be consistent with the policy section. Forms associated with the procedure should be linked in the document.
Policies should be clear and concise and written in the third person. Words should be selected carefully. Words such as should and may imply choice. Do not use information that may quickly become outdated such as employee names or web addresses.
When using acronyms, spell out the words the first time, then indicate the acronym in parenthesis, e. For questions not addressed in the writing guide, please contact policyinfo boisestate.Writing policies and procedures in healthcare can feel overwhelming.
Whether you’re crafting an entirely new employee handbook, revamping existing procedures, or introducing new policies, it can be hard to know where to begin. We would like to show you a description here but the site won’t allow us.
Personalize Your Company Policies and Procedures Make the obvious and necessary changes to the Bizmanualz policy and/or procedure. We wrote them generally, like ISO standards, so they’d have the widest possible application. Making written policies and procedures readily available and identifying a single office (or position within an office) in the policy (or procedure) documents to which questions can be directed should result in the following benefits.
Apr 24, · How to Write an Office Manual. In this Article: Starting on the Right Foot Writing a Policies and Procedures Manual Writing an Employee Handbook Community Q&A Office manuals are an integral part of any business organization because they communicate company policies that must be adhered to%(34).
Policy and Procedures Writing Guide. Drafting a Policy – Policy Format. all policies must follow a standard format (see Policy Template) to ensure consistency between policies. Below is a description of the information that should be included under each major heading.